A safe and secure computing environment is (or should be) a top goal for everyone. People keep a significant portion of their life on their PC with pictures, videos, finances and other important information. Undeniably, losing your personal information or having it fall into the wrong hands would be catastrophic. Here are five new year resolutions for protecting your data:
- Backups - How many times have you heard how important it is to backup your data? You might be backing up your data already, but it isn't really effective unless you also have a method for restoring your data from a backup.
Create 2 or 3 backups of your data and keep them in different places. First, use an online backup service such as Carbonite or Mozy to automatically backup your data to a secure off-site location.
Next, make a local backup by copying your data to removable storage (CD, DVD, flash drive) or an external hard drive and store it in a fire-resistant safe (or your desk drawer). Optionally, you can store another backup copy in a remote location (workplace, safe deposit box, etc.) that you rotate at least weekly.
- Encryption — Encrypting your data will keep sensitive information private. There are tools for encrypting sensitive files or an entire hard drive. It's actually fairly easy to encrypt data using open source tools like TrueCrypt and FreeOTFE, or several other proprietary tools. These tools enable you to store your sensitive files in password protected "virtual disks" on your PC, external disk drive, or USB flash drive.
- Passwords — A strong password is probably the single most important factor for securing access to services and data. After all, your user ID and password are the only things that prevent others from accessing your services and data.
Three important factors for effective passwords are length, complexity and uniqueness. Length means 8-12 characters or more (the longer the better). Complexity means uppercase and lowercase letters, digits and special characters. Uniqueness means no common words, names or numbers, and using a different password for each service.
Committing dozens of unique passwords to memory is virtually impossible. But instead of writing your passwords on paper or storing them in an unencrypted text file, use a password manager to encrypt and store all your passwords. There are several tools available such as LastPass, KeePass/KeePassX and RoboForm.
- Privacy — Many people use one or more social networking sites like Facebook, Twitter, LinkedIn, YouTube, Flickr, and others. These sites can contain quite a bit of personal information that perhaps not everyone should see. Social networking sites typically let you set privacy options to restrict access to specific information. It's a good idea to periodically review the privacy options to see who can view your personal information.
- Safe Browsing — Everyone should exercise safe browsing habits. Start by using anti-virus and spyware/malware protection software from ESET, Microsoft, and Secunia and others to prevent and fix malware problems.
When using a public Wi-Fi hotspot it's a good idea to use a VPN (virtual private network) tool such as the free Hotspot Shield. VPNs encrypt your connection to prevent malicious hackers from "sniffing" your data from the air.
Safe browsing habits also include not clicking links in email until you verify its source. Access online banking services from a bookmark or favorite rather than a link in an email, even if the email appears to come from your bank. Also be careful when using links from URL shortening services like bit.ly and TinyURL since some people use these services to hide malicious links.
Happy New Year!
Disclaimer: The author uses some of the products mentioned in the article and participates in some of the product vendors affiliate programs.
By Harry Hiles, HBH Technology LLC — 29 Dec 2009





